Construction Administrator

We are seeking a highly organized and detail-oriented Construction Administrator to join our dynamic team. The Construction Administrator will play a critical role in managing the administrative aspects of construction projects, ensuring smooth communication between all stakeholders, and maintaining accurate documentation. This position requires a proactive individual who can coordinate with contractors, suppliers, architects, and engineers to support project timelines and budget adherence. The ideal candidate will have a strong understanding of construction processes, excellent communication skills, and the ability to multitask effectively in a fast-paced environment. As a Construction Administrator, you will be responsible for overseeing project records, preparing reports, tracking project progress, and facilitating problem resolution to help deliver successful construction outcomes. This is a fantastic opportunity for someone looking to grow their career in construction management and contribute to the successful completion of major projects from inception to completion. If you have a passion for construction administration and possess the skills necessary to ensure projects run smoothly, we encourage you to apply and become a key member of our team.

Responsibilities

• Manage and maintain comprehensive project documentation including contracts, change orders, and correspondence.
• Coordinate communication between contractors, clients, architects, and engineers to ensure project alignment.
• Monitor project schedules and budgets, providing regular updates and reports to project managers.
• Assist in the preparation and processing of project billing and invoices.
• Facilitate and track the approval process for permits, inspections, and compliance documentation.
• Organize and schedule project meetings and prepare meeting minutes and follow-up actions.
• Support project closeout activities including the compilation of final documentation and warranties.

• Bachelor’s degree in Construction Management, Business Administration, or a related field preferred.
• Minimum of 3 years’ experience in construction administration or project coordination.
• Strong knowledge of construction processes, terminology, and documentation requirements.
• Excellent organizational and multitasking abilities with attention to detail.
• Proficient in Microsoft Office Suite and construction management software.
• Outstanding communication and interpersonal skills to effectively liaise with diverse teams.
• Ability to work independently and as part of a collaborative team in a deadline-driven environment.